Two hours a day, hand-keying supplier invoices. We did the maths so you can stop.
IntakeBolt captures the supplier invoices arriving at your back office, runs the receiving on the floor, and keeps your POS in sync. Your team stops typing line items and starts running the business.
Used by independent retail groups across the UK.
Why this exists
The back-office hours are killing your week.
Every supplier invoice means an hour and a half of somebody's salaried time, typed line by line into the POS, with three or four pricing differences buried somewhere in the run. Discrepancies pile up. Stock goes out of sync. Owners spend evenings catching up to a job that should already be done. We built IntakeBolt because we watched it happen, week after week, in shop after shop.
How it works
From supplier email to stocked shelf, without you in the middle.
-
01
Invoice arrives
Email forward, phone scan, or upload. Any format.
-
02
AI extracts the data
Supplier, line items, prices, and VAT pulled in seconds.
-
03
You glance and approve
Corrections train the system. Next time, it gets it right.
-
04
Receive on the floor
Phone scan barcodes. Mark short, over, or damaged. Capture photos.
-
05
POS updates itself
Stock and costs sync to the POS. Audit trail kept for every change.
The headline value
Stop keying invoice lines. Start running the business.
3 min
Time per invoice
Down from 30 minutes by hand
100%
Line coverage
Every line captured, every time
0
Missed discrepancies
Short, over, damaged. All logged.
Numbers from independent retailers in pilot. Your numbers will vary, usually upward.
Across pilot retailers, IntakeBolt has processed 0 supplier invoices to date.
AI that fits your shop
AI that learns your suppliers, not just your invoices.
Reads any supplier format
Email, scan, photo, PDF. Even the messy ones.
Learns your product names
Correct it once. It remembers.
Flags what does not add up
Price changes and promotions are flagged for review. Wrong totals are caught before they hit the books. Automatic price optimisation is on the roadmap.
Easy to use
If they can use a phone, they can use IntakeBolt.
No training day. No clipboards. The receiving app runs in any phone browser. Scan a barcode. Count what arrived. Snap a photo if something is wrong. That is the whole job.
Plugs into what you have
Already wired into your shop.
Any local SQL based POS
Plug into the POS you already run. We connect through a vendor agnostic interface, no rip and replace.
Reports and exports
Pull a CSV or PDF of any report. Hand the audit trail to your accountant in two clicks.
Email ingestion
Suppliers send invoices to a dedicated inbox. We do the rest.
Audit and storage
Every original invoice kept, searchable, audit ready.
Semtek is currently certified and in production. Other SQL based systems are added on request, usually within a quarter. Xero, QuickBooks, and Sage sync are on the roadmap for next quarter. Until then, every report exports clean to CSV.
The bigger story
One platform across the back office.
Today, IntakeBolt covers invoice intake, receiving, POS sync, and a full audit trail. Next quarter brings smart reordering, supplier scorecards, and accounting integration. The roadmap tightens the loop between what is on the shelf, what was delivered, and what you have paid for.
From the team
Built by people who watched the pile grow.
IntakeBolt started in a back office at the end of a long day. We are pilot stage with independent retailers across the UK. Bring us your messiest supplier invoices and we will work through them with you.
1,284
Invoices processed for pilot retailers across the UK to date.
Pricing
Transparent pricing. Per business, not per seat.
Every plan includes invoice automation, the receiving app, POS sync, audit trail, and email support. Implementation is a one off setup fee, waived for launch partners.
Doing nothing
What most independent retailers pay today.
£0 per month
- Around 11 hours of staff time per week
- Pricing errors uncaught
- Stock out of sync
- A bookkeeper considering quitting
The most expensive option on this page.
(You are already buying this. The price is the time.)
Starter
Single store independents finding their feet.
£99/ month
- 100 invoices per month
- 1 POS connector
- Up to 3 staff accounts
- Email support
Professional
Multi store retailers and growing groups.
£249/ month
- 500 invoices per month
- Up to 10 staff accounts
- Audit trail with read only accountant access
- CSV and PDF exports of every report
- Priority support
Enterprise
Convenience groups, wholesalers, and chains.
From £499/ month
- Custom invoice volume
- 10+ stores, 50+ users
- Custom POS connectors and SSO
- Dedicated onboarding
- SLA backed support
A promise
If we do not pay for ourselves in your first 30 days, we will refund every penny.
Every month our pilot retailers have caught more in mis-priced lines and short deliveries than the cost of the platform. If your first 30 days do not, we want to hear about it, and we will refund the month and help you find a tool that fits better. No paperwork, no negotiation.
Joseph and the IntakeBolt team
Quiet objections
The questions every owner asks first.
Get early access
Get one of your worst supplier invoices off your desk this week.
Reply with a sample invoice and we will run it through IntakeBolt. You will see what your bookkeeper has been catching, what she has been missing, and how long it took.
Two minute form. No credit card. No commitment.