The same details,
typed again.
Supplier lines get re-entered into the catalogue, the POS and the accounts. Every handover creates more work to check.
Bring the steps together ↗ CONNECTED OPERATIONS FOR SUPERMARKETS
Your store,
working in sync.
Connect supplier paperwork, product records, goods-in and accounts. Prepare the routine work, spot the exceptions and give each team the detail it needs to act.
Less repeated entry. Clearer cost changes. Delivery issues ready to follow up.
Catalogue and suppliers · Receiving and discrepancies · POS and accounting
Dashboard Demo supermarket ConnectedD
Welcome back, Demo
Here is what is happening with your invoices and deliveries today.
4
2
1
8
Modules
Sample store Reports · Coming soon
Product walkthrough · Sample data
BUILT AROUND
YOUR WORKING DAYCatalogue & suppliersIntelligent preparationGoods-in & evidencePOS & accounting
YOUR WORKING DAYCatalogue & suppliersIntelligent preparationGoods-in & evidencePOS & accounting
THE COST OF DISCONNECTED WORK
The small gaps
become expensive.
An invoice in the office. A delivery at the back door. A cost in the till. Your team needs them to agree.
The same details,
A new cost.
The old shelf price.
A supplier price increase can change your margin before anyone changes the price on the shelf.
Put the cost change in view ↗Two cases short.
No clear record.
A count, a note and the right evidence give your team something concrete to follow up with the supplier.
Record it at goods-in ↗SEE THE WORK MOVE THROUGH INTAKEBOLT
One connected operation.
Every team in the loop.
Scroll through the application as it prepares, checks, receives and hands over the work. Pause to explore any stage, or use the controls to play the sequence.
Your device setting has disabled animations. Manual steps remain available.
01 / 05
Your products. Your suppliers. Connected.
Bring product, supplier and barcode data into one working catalogue, ready for matching and receiving.
Read the connected catalogueExplore the desktop preview below. Swipe sideways to see more; use the controls to follow each step.
Products Demo supermarket ConnectedD
Products
Browse and manage your product catalogue
All 3Active 3Inactive 0All departments
| Product | Barcode | Supplier | Dept | Sell | Stock | Status |
|---|---|---|---|---|---|---|
MF-104 | DEMO-1001 | Moorfield Wholesale | Dairy alternatives | £1.50 | 42 | Active |
MF-208 | DEMO-1002 | Moorfield Wholesale | Tinned groceries | £1.10 | 65 | Active |
MF-316 | DEMO-1003 | Moorfield Wholesale | Soft drinks | £0.85 | 96 | Active |
Showing 1 to 3 of 3 products1
Synchronising reference data
In progressProducts, suppliers and barcodes from your connected POS.
Scroll the application preview sideways to inspect the full desktop layout.
Your working day is not always linear. Receiving can happen before invoice approval, with eligible stock updates held until sign-off.
YOUR CATALOGUE MAKES THE CONNECTION
The right product.
The right pack. The full picture.
Product records, supplier references and barcodes give every invoice and delivery a common starting point. See the detail your team is working with.
Products Demo supermarket ConnectedD
Products
Browse and manage your product catalogue
All 3Active 3Inactive 0All departments
| Product | Barcode | Supplier | Dept | Sell | Stock | Status |
|---|---|---|---|---|---|---|
MF-104 | DEMO-1001 | Moorfield Wholesale | Dairy alternatives | £1.50 | 42 | Active |
MF-208 | DEMO-1002 | Moorfield Wholesale | Tinned groceries | £1.10 | 65 | Active |
MF-316 | DEMO-1003 | Moorfield Wholesale | Soft drinks | £0.85 | 96 | Active |
Showing 1 to 3 of 3 products1
Catalogue ready for your team
Up to dateSupplier records, pack sizes and barcodes support matching and receiving.
Catalogue, supplier and pack data working together.Motion
Products & supplier records
Keep the catalogue and supplier context together, so descriptions can be matched to known products.
Case & unit intelligence
Make pack sizes visible during matching and receiving. Twelve units per case should mean the same thing throughout.
Cost visibility
Bring a supplier cost change into the review while someone can decide what it means for the shelf price.
BUILT FOR THE FLOOR
At the back door,
every case counts.
Select the delivery. Scan the products. Record what actually arrived. Give the office a clear record of anything that needs following up.
01Count cases and units
02Keep the exception with the line
03Review before completing
We confirm your receiving devices and offline requirements during setup.
Explore the receiving workflow ↗THE RECEIVING APP
Receiving appReceiving walkthrough
DR
Deliveries
Demo receiver · ReceiverMY DELIVERIES1
UNASSIGNED1
DEL-DEMO-10483Orchard Vale Foods
IN PROGRESS1
DEL-DEMO-10484Northbank GroceryIn progress on another demo device
Select the sample delivery to begin
Handheld app preview · Sample data
LINKED OFFICE RECORDWaiting for the count
PendingThe same delivery will carry the saved count and any exception to the office.
Try counting a delivery with sample data.A CLEARER HANDOVER FOR EVERY TEAM
One platform.
More of the working day.
Start with the part of the operation you want to improve. Each team works with the product, quantity and supplier context it needs.
Make the pack and cost clear.
Review supplier references, pack sizes and cost changes alongside the products you sell.
Supplier SKU → Product & pack
Inspect the catalogue ↗ Put decisions in context.
Review the prepared record, check the exceptions and approve the next handover.
£1.05 → £1.20 Check margin
Illustrative zero-VAT product. Price actions depend on module availability. See the review decision ↗ Record what actually arrived.
Count what arrived and keep delivery progress visible, even before invoice approval.
10 cases expected → 8 received
Watch the receiving handover ↗ Discuss receiving workflow ↗ Follow up with the facts.
Keep quantities, evidence and resolution notes together for supplier conversations.
Short: 2 casesOpen
Discrepancy capture ↗ Move checked changes to the till.
Connect your supported POS to send approved product and stock updates.
Approved outcomes → Connected POS
Watch the system handover ↗ Pass the source document along.
Send approved supplier bills and attachments to configured accounting integrations.
Xero or QuickBooks Online
Explore accounting add-ons ↗ Discuss accounting handover ↗ AUTOMATION BETWEEN THE STEPS
Keep the work moving.
Keep your team in control.
Reduce repeated entry across the systems you use. Preparation, matching and configured handovers carry the routine work forward.
CaptureUpload & email
CatalogueProducts & suppliers
ReviewChecks & approval
ReceiveCounts & evidence
ConnectPOS & accounts
Preparation and handovers connect the work. People control the decisions.
A CONNECTED PRODUCT, BUILT TO GROW
Your systems.
Working together.
Connect the store’s catalogue and stock workflow with the accounting tools your back office relies on. Explore current connections and the expanding connector catalogue.
Available today: Semtek POS, with Xero and QuickBooks Online available as configured add-ons. Other POS connections shown as planned are not yet available.
Check my POS setupSettings Demo supermarket ConnectedD
SETTINGS · INTEGRATIONS
Connect IntakeBolt to the rest of your stack
Accounting, point of sale and connected workflows in one place.
Demo connections healthyIntegration preview
Connect the supported POS workflow.
AVAILABLE WORKFLOWS
POS sync, email capture and accounting
The current POS connector supports Semtek. Xero and QuickBooks Online have configurable accounting integrations. Requirements and add-ons depend on your setup.
EXPANDING POS COVERAGE
A broader connector ecosystem
Additional POS integrations are planned. Tell us which platform your stores use so we can assess the fit and prioritise demand.
EPOS Now · PlannedSquare · PlannedLightspeed · Planned
MAKE THE NUMBERS YOURS
Measure the value
across your
working day.
Start with time spent on repeated entry. During your rollout, also track delivery issues followed up and cost changes reviewed. Keep each result separate so you can see what improved.
Then compare that capacity value with your full cost: software, add-ons, hardware, setup and training.
Time released is capacity.
It becomes a cash saving only if it reduces actual spend. Supplier credits and margin changes need their own evidence.
Track the follow-through.
Compare recorded discrepancies with supplier credits actually confirmed.
See what prompted action.
Review the cost changes identified and the decisions your team made.
Invoice-handling
capacity estimate
Illustrative inputs START WITH THE RIGHT SCOPE
A plan that fits
your operation.
Compare invoice volume, stores, devices and connected systems. Confirm the complete cost before you decide.
Get the essentials
working together.
Scope invoice review and receiving around your store's first workflow.
- Review your supplier mix
- Confirm invoice and user allowances
- Check POS and device compatibility
Support a busier
back office.
Scope higher volumes and the handovers your team needs every day.
- Confirm volume and device capacity
- Review supplier email capture
- Price required accounting add-ons
Plan a rollout
across stores.
Agree the site structure, integration scope and support your group needs.
- Map stores and POS installations
- Review required integrations
- Agree rollout and support terms
Compare with your current process.
Include staff time, software, devices, setup and training. A supplier discrepancy is value to investigate until a credit is confirmed.
Use your own numbers →Your proposal confirms subscription allowances, configuration, devices and any add-ons before you decide.
A PRACTICAL FIRST STEP
See the fit.
Plan the setup.
Explore the workflow in a tailored demo. Review a subscription proposal for your store, then arrange setup and invitations for your team once you decide to proceed.
- 01
A demo around your store
Show us where work slows down. We will demonstrate the relevant workflows and discuss your existing systems.
- 02
A clear subscription proposal
Review the plan, configuration scope, responsibilities and costs before deciding.
- 03
A configured start
Once agreed, we arrange the integration and invite your team as part of onboarding.
BEFORE YOU ASK
Questions from
the back office.
Does someone still review the invoice?
Yes. IntakeBolt extracts and matches the data so your team can check it. Human review and approval remain part of the workflow.
Will it work with our existing POS?
Semtek is the currently supported POS connection. We assess your platform, version and setup before confirming an integration. Other POS connections marked as planned are not yet available.
What happens after I request a demo?
We send useful preparation information and reply to arrange a tailored demo. If IntakeBolt fits, we follow the demo with a subscription proposal covering the plan and configuration scope. Your appointment is confirmed separately.
Can we start using IntakeBolt straight away?
We first demonstrate the workflow and assess your setup. Once you agree to the subscription proposal, we arrange configuration and invite your team as part of onboarding.
What if the delivery arrives before approval?
Receiving can take place against an unapproved invoice. Stock updates remain held until invoice approval; a completed count does not bypass sign-off.
Can receivers work through a connection drop?
Supported receiving work can be queued on the PDA and synced after reconnection. Some actions need a connection, and unresolved sync issues need attention. Confirm the device and offline scope during setup.
Are accounting integrations included?
Xero and QuickBooks Online are add-ons and require configuration. Your proposal identifies the integrations, usage limits and any extra capacity you need.
Can we use it across a supermarket group?
We scope your stores, POS installations and accounting companies before rollout. Each IntakeBolt organisation connects to one accounting tenant per accounting integration, so groups with several accounting companies need an agreed organisation structure. Consolidated group reporting is not currently included.
What costs does the proposal cover?
Your proposal confirms the subscription, allowances, required add-ons and configuration scope. It also identifies any setup, device or additional costs and the agreed billing terms before you decide.
LET'S LOOK AT YOUR WORKING DAY
Tell us about
your store.
Request a demo or ask about your POS setup. We will send useful information straight away, then reply to arrange the next step.
A clear path to getting started
A tailored demo. A proposal for your store. Setup and invitations for your team once agreed.
Already invited? Sign in to your organisation ↗
Request a demo
YOUR STORE. YOUR SYSTEMS. YOUR DECISION.
See where IntakeBolt
fits into your working day.
See the workflows that matter to your store. Then review a subscription proposal with a clear configuration scope.