Bring in the paperwork.
Upload supplier invoices or use configured email ingestion. Extraction prepares the record for review rather than asking your team to retype every line.
Invoice matching and review
Less repeated entry. Better context for every check.
Prepare supplier invoice details against your catalogue, then give your team the source document, product matches and exceptions it needs to review the work.
A demonstration first. A scoped subscription proposal before configuration.
The supplier's description is only the start.
A supplier reference, a product barcode and a case description may all refer to the same product. IntakeBolt brings that context into matching so your team can check the product, pack and cost before approving the handover.
Connect the product details.
Use catalogue information, supplier references and barcodes to identify products. Check proposed matches and case sizes, and resolve lines that need attention.
Keep approval with your team.
Inspect the prepared record alongside the source document. Review exceptions and cost changes before approving the next handover.
Example review · sample data
One product. Two ways of describing it.
- Supplier description
- Oat drink 12 × 1L
- Catalogue pack
- 12 units
- Reviewer action
- Check the match
A proposed match helps prepare the work. Your team still checks that the product and pack are right; extraction and matching are not a guarantee that every line is correct.
Explore the application workflow to follow matching, review and the connected handover.
Measure the change in your own operation.
During rollout, compare time spent preparing and reviewing similar invoices. Track exceptions separately from routine lines, and distinguish released staff capacity from an actual reduction in spending.
Keep cost decisions visible.
A supplier cost change can prompt a pricing review. Price actions depend on your configured modules and workflow; identifying a change does not automatically protect margin.
Explore the capacity estimateAgree where approved records go.
POS and accounting connections have their own configuration and availability. Your proposal confirms the integrations and allowances included in your setup.
Check supported connectionsGo deeper before your demo.
Your next step
See how it fits your shop.
Tell us the part of your working day you want to improve. We will arrange a demo, check your systems and explain the proposed scope and costs.