The same details,
typed again.
Supplier lines get re-entered into the catalogue, the POS and the accounts. Every handover creates more work to check.
Bring the steps together ↗ STOCK, PRICING AND SUPERMARKET OPERATIONS
Your shop,
working in sync.
Bring stock, supplier costs, deliveries and pricing into one connected workflow. See what is changing, plan replenishment and give your team the context to make its next decision.
Clearer stock decisions. Prices reviewed against your margins. Less repeated matching as you use it.
Stock and reordering · Pricing and margins · Receiving and connected accounts
A tailored demo, a clear proposal, a configured start. How setup works ↗
Dashboard Demo supermarket ConnectedD
Welcome back, Demo
Here is what is happening with your invoices and deliveries today.
4
2
1
8
Modules
Sample shop Reports · Coming soon
Product walkthrough · Sample data
START WITH THE JOB TO BE DONE
Find the module for your working day.
Choose receiving, product answers, stock and pricing, delivery issues or office review. Available modules and future direction are labelled clearly.
Supermarket job
Receive goods
Record what arrived and carry differences into the office review.
Supermarket job
Answer product questions
Check the facts a colleague needs while they are standing by the shelf.
Supermarket job
Plan stock and prices
Bring sales, stock and cost context into the next replenishment or pricing decision.
Supermarket job
Resolve delivery issues
Keep a difference connected to its evidence and follow-up.
Supermarket job
Connect the office
Carry reviewed supplier and product information into connected systems.
Product workflow
See how the work fits together.
Follow the complete handover, then inspect matching, receiving and automation in more detail.
THE COST OF DISCONNECTED WORK
Where disconnected work costs you.
An invoice in the office. A delivery at the back door. A cost in the till. Your team needs them to agree.
The same details,
A new cost.
The old shelf price.
A supplier price increase can change your margin before anyone changes the price on the shelf.
Put the cost change in view ↗Two cases short.
No clear record.
A count, a note and the right evidence give your team something concrete to follow up with the supplier.
Record it at goods-in ↗SEE THE WORK MOVE THROUGH INTAKEBOLT
Follow one complete workflow.
Step through the application as it prepares, checks, receives and hands over the work. Select any stage to explore the details.
01 / 05
Your products. Your suppliers. Connected.
Bring product, supplier and barcode data into one working catalogue, ready for matching and receiving.
Start with the products your shop already uses.Explore the desktop preview below. Scroll sideways to see more; use the steps above to follow the workflow.
Products Demo supermarket ConnectedD
Products
Browse and manage your product catalogue
All 3Active 3Inactive 0All departments
| Product | Barcode | Supplier | Dept | Sell | Stock | Status |
|---|---|---|---|---|---|---|
MF-104 | DEMO-1001 | Moorfield Wholesale | Dairy alternatives | £1.50 | 42 | Active |
MF-208 | DEMO-1002 | Moorfield Wholesale | Tinned groceries | £1.10 | 65 | Active |
MF-316 | DEMO-1003 | Moorfield Wholesale | Soft drinks | £0.85 | 96 | Active |
Showing 1 to 3 of 3 products1
Synchronising reference data
In progressProducts, suppliers and barcodes from your connected POS.
Scroll the application preview sideways to inspect the full desktop layout.
Your working day is not always linear. Receiving can happen before invoice approval, with eligible stock updates held until sign-off.
YOUR CATALOGUE MAKES THE CONNECTION
Match the product and the pack.
Product records, supplier references and barcodes give every invoice and delivery a common starting point. See the detail your team is working with.
Products Demo supermarket ConnectedD
Products
Browse and manage your product catalogue
All 3Active 3Inactive 0All departments
| Product | Barcode | Supplier | Dept | Sell | Stock | Status |
|---|---|---|---|---|---|---|
MF-104 | DEMO-1001 | Moorfield Wholesale | Dairy alternatives | £1.50 | 42 | Active |
MF-208 | DEMO-1002 | Moorfield Wholesale | Tinned groceries | £1.10 | 65 | Active |
MF-316 | DEMO-1003 | Moorfield Wholesale | Soft drinks | £0.85 | 96 | Active |
Showing 1 to 3 of 3 products1
Catalogue ready for your team
Up to dateSupplier records, pack sizes and barcodes support matching and receiving.
Catalogue, supplier and pack data working together.
Products & supplier records
Keep the catalogue and supplier context together, so descriptions can be matched to known products.
Case & unit intelligence
Make pack sizes visible during matching and receiving. Twelve units per case should mean the same thing throughout.
Cost visibility
Bring a supplier cost change into the review while someone can decide what it means for the shelf price.
BUILT FOR THE FLOOR
At the back door,
every case counts.
Select the delivery. Scan the products. Record what actually arrived. Give the office a clear record of anything that needs following up.
01Count cases and units
02Keep the exception with the line
03Review before completing
We confirm your receiving devices and offline requirements during setup.
Discuss your receiving workflow ↗
Explore the receiving workflow ↗THE RECEIVING APP
Receiving appReceiving walkthrough
DR
Deliveries
Demo receiver · ReceiverMY DELIVERIES1
UNASSIGNED1
DEL-DEMO-10483Orchard Vale Foods
IN PROGRESS1
DEL-DEMO-10484Northbank GroceryIn progress on another demo device
Select the sample delivery to begin
Handheld app preview · Sample data
LINKED OFFICE RECORDWaiting for the count
PendingThe same delivery will carry the saved count and any exception to the office.
Try counting a delivery with sample data.Handheld app preview · Sample data
AI PREPARATION. CONNECTED AUTOMATION.
The more you use it,
the less you repeat.
IntakeBolt reuses the supplier-to-product matches on invoices your team has approved to help prepare later invoices. AI prepares the paperwork, familiar matches carry forward, and your team stays in control of review and approval.
CaptureUpload & email
CatalogueProducts & suppliers
ReviewChecks & approval
ReceiveCounts & evidence
ConnectPOS & accounts
Preparation and handovers connect the work. People control the decisions.
See the same workflow with your own supplier invoices.
Request a demoStock & pricing
Turn product information into decisions.
Explore modules for stock and pricing decisions, then inspect the product evidence behind them.
FROM STOCK RECORDS TO YOUR NEXT DECISION
Know what you have.
Plan what comes next.
Receiving is one part of the picture. Use product stock, sales history and supplier costs to review what to replenish and how to price it.
See the product's stock story.
Review recorded stock movements and each product's sales pace. Check the information behind a decision, including whether the stock position is reliable enough to use.
Explore stock control ↗Give the next order a starting point.
Use recent sales, shelf targets and trusted tracked stock to review suggested order quantities and an approximate reorder date. Your team checks the timing and places the order.
See how reorder guidance works ↗Review prices against your targets.
Where the pricing module is enabled, compare costs and margins and review suggested selling prices. Your team decides which changes to approve.
Explore pricing decisions ↗PLANNED DEVELOPMENT
A fuller picture of how your shop performs.
We are working towards full stock accounting, clearer product-performance and wastage insights, and more adaptive restocking, pricing and promotion recommendations. These additions are not yet available. We will confirm the current scope in your demo.
MORE ANSWERS IN THE WORKING DAY
Inspect the everyday tools.
Explore the tools behind the handovers. The same product context helps on the shop floor, at the buying desk and on the next supplier invoice.
Check a product on the shop floor
A price question.
An answer in your hand.
Scan a product in Product Checker to see the available price, promotion and stock information. Keep working on the floor with the product detail in front of you.
When stock information is unavailable, the app says so. Device compatibility and the information available from your POS are checked during setup.
Discuss your handheld workflow ↗Product Checker preview with sample data.
Product Checker
Meadow Oat Drink 1L
£1.80Shelf price
VAT 0% · Price date not known
Works out at £1.50 each
No count has reached IntakeBolt yet.
Department · Drinks
See what changed in a product’s cost
Give the price decision
some history.
Review cost history and sell-price changes alongside the product. Compare the supplier change with your current price before deciding what to do.
IntakeBolt makes the change visible. Your team reviews the decision; a new cost does not promise a higher margin.
Explore cost review in a demo ↗- Previous unit cost
- £1.05
- New supplier unit cost
- £1.20
- Current shelf price
- £1.80
- Next action
- Review cost change
Make the next supplier invoice more familiar
A correction that helps
with the next match.
Approval-based learning connects supplier wording with the product your team confirmed. Later invoices can use that mapping to suggest the right match.
Your team can review learned aliases and correct them. Unclear or conflicting matches still need attention.
Explore preparation and matching ↗Confirm Meadow Oat Drink 1L, 12 units per case.
The supplier reference is connected to the reviewed product.
Review the new quantities and costs before approval.
Fictional supplier wording and products.
Bring your own stock and pricing questions to the demo.
Request a demoFit & plans
Check the fit. Understand the costs.
Check your connected systems, estimate the value and see what your subscription proposal needs to cover.
A CONNECTED PRODUCT, BUILT TO GROW
Check your system fit.
Connect the shop’s catalogue and stock workflow with the accounting tools your back office relies on. Explore current connections and the expanding connector catalogue.
Available today: Semtek POS, with Xero and QuickBooks Online available as configured add-ons. Other POS connections shown as planned are not yet available. Our team reviews your POS details and replies about fit.
Check my POS setupSettings Demo supermarket ConnectedD
SETTINGS · INTEGRATIONS
Connect IntakeBolt to the rest of your stack
Accounting, point of sale and connected workflows in one place.
Demo connections healthyIntegration preview
Connect the supported POS workflow. Prepare the handover to configured accounting tools. Explore planned connections as coverage grows.
AVAILABLE WORKFLOWS
POS sync, email capture and accounting
The current POS connector supports Semtek. Xero and QuickBooks Online have configurable accounting integrations. Requirements and add-ons depend on your setup.
Discuss accounting handover ↗ EXPANDING POS COVERAGE
A broader connector ecosystem
Additional POS integrations are planned. Tell us which platform your shops use so we can assess the fit and prioritise demand.
EPOS Now · PlannedSquare · PlannedLightspeed · Planned
MAKE THE NUMBERS YOURS
Estimate the value for your shop.
Start with time spent on repeated entry. During your rollout, also track delivery issues followed up and cost changes reviewed. Keep each result separate so you can see what improved.
Then compare that capacity value with your full cost: software, add-ons, hardware, setup and training.
Time released is capacity.
It becomes a cash saving only if it reduces actual spend. Supplier credits and margin changes need their own evidence.
Track the follow-through.
Compare recorded discrepancies with supplier credits actually confirmed.
See what prompted action.
Review the cost changes identified and the decisions your team made.
Invoice-handling
capacity estimate
Illustrative inputs START WITH THE RIGHT SCOPE
Review the scope and costs.
Compare invoice volume, shops, devices and connected systems. Confirm the complete cost before you decide.
Get the essentials
working together.
Scope invoice review and receiving around your shop's first workflow.
- Review your supplier mix
- Confirm invoice and user allowances
- Check POS and device compatibility
Support a busier
back office.
Scope higher volumes and the handovers your team needs every day.
- Confirm volume and device capacity
- Review supplier email capture
- Price required accounting add-ons
Plan a rollout
across shops.
Agree the site structure, integration scope and support your group needs.
- Map shops and POS installations
- Review required integrations
- Agree rollout and support terms
Compare with your current process.
Include staff time, software, devices, setup and training. A supplier discrepancy is value to investigate until a credit is confirmed.
Use your own numbers →Your proposal confirms subscription allowances, configuration, devices and any add-ons before you decide.
Recurring subscription
Confirm the invoice allowance, users, devices and connected systems your operation needs.
Setup and equipment
See any configuration, hardware and training costs separately in your proposal.
Support and responsibilities
Agree the rollout, each team's responsibilities and support arrangements before you commit.
Getting started
A clear next step for your shop.
Start with a tailored demo. If IntakeBolt fits, agree the proposal and configuration before your team is invited.
Your setup, in three steps.
Explore the setup and readiness guide ↗- 01
A demo around your shop
Show us where work slows down. We will demonstrate the relevant workflows and discuss your existing systems.
- 02
A clear subscription proposal
Review the plan, configuration scope, responsibilities and costs before deciding.
- 03
A configured start
Once agreed, we arrange the integration and invite your team as part of onboarding.
BEFORE YOU ASK
Questions before your demo.
Which modules would suit our team?
Start with the work you want to improve: receiving goods, checking products, reviewing stock and prices, or following up delivery differences. We demonstrate the relevant tools and confirm access, devices and integration requirements in your proposal. Coming-soon capabilities and concepts are clearly labelled and are not included as delivered functionality.
Does IntakeBolt learn as we use it?
It remembers approved supplier descriptions and product codes, helping later invoices match against decisions your team has already checked. Your team can review and correct learnt aliases. Learning helps prepare the work; your team still checks invoices, places orders and approves price changes.
Can IntakeBolt help with stock and pricing decisions?
Yes. Product stock views and reorder guidance use the available stock and sales information. Suggested quantities and approximate reorder timing depend on trusted tracked stock and shelf targets. Where the pricing module is enabled, your team can review margin-based price suggestions. Staff still review the advice, place orders and approve price changes.
Are product rankings, wastage insights and adaptive recommendations available?
These broader capabilities are planned. Our direction includes full stock accounting, product-performance and wastage insights, and more adaptive restocking, pricing and promotion recommendations. A demo and proposal will distinguish the workflows available today from planned development.
Does someone still review the invoice?
Yes. IntakeBolt extracts and matches the data so your team can check it. Human review and approval remain part of the workflow.
Will it work with our existing POS?
Semtek is the currently supported POS connection. We assess your platform, version and setup before confirming an integration. Other POS connections marked as planned are not yet available.
What happens after I request a demo?
We send useful preparation information and reply to arrange a tailored demo. If IntakeBolt fits, we follow the demo with a subscription proposal covering the plan and configuration scope. Your appointment is confirmed separately.
Can we start using IntakeBolt straight away?
We first demonstrate the workflow and assess your setup. Once you agree to the subscription proposal, we arrange configuration and invite your team as part of onboarding.
What if the delivery arrives before approval?
Receiving can take place against an unapproved invoice. Stock updates remain held until invoice approval; a completed count does not bypass sign-off.
Can receivers work through a connection drop?
Supported receiving work can be queued on the PDA and synced after reconnection. Some actions need a connection, and unresolved sync issues need attention. Confirm the device and offline scope during setup.
Are accounting integrations included?
Xero and QuickBooks Online are add-ons and require configuration. Your proposal identifies the integrations, usage limits and any extra capacity you need.
Can we use it across a supermarket group?
We scope your shops, POS installations and accounting companies before rollout. Each IntakeBolt organisation connects to one accounting tenant per accounting integration, so groups with several accounting companies need an agreed organisation structure. Consolidated group reporting is not currently included.
What costs does the proposal cover?
Your proposal confirms the subscription, allowances, required add-ons and configuration scope. It also identifies any setup, device or additional costs and the agreed billing terms before you decide.
LET'S LOOK AT YOUR WORKING DAY
Tell us about
your shop.
Request a demo or a POS fit review. You will receive an automatic acknowledgement, then our team will reply.
A clear path to getting started
A tailored demo. A proposal for your shop. Setup and invitations for your team once agreed.
Already invited? Sign in to your organisation ↗
Request a demo
YOUR SHOP. YOUR SYSTEMS. YOUR DECISION.
See where IntakeBolt
fits into your working day.
See the workflows that matter to your shop. Then review a subscription proposal with a clear configuration scope.